V-LIB PRO USER GUIDES

 

 

 

INTRODUCTION

 

 

PART ONE: FEATURES OF VLIB PRO

1.1     Administrator Functions Feature

1.2     Officer Functions Feature

1.3     Patron Functions Feature

1.4     Common Features among Administrator, Officer, and Patron Functions

 

 

PART TWO: VLIB PRO FUNCTIONS GUIDE

2.1     Administrator Functions Guide

2.2     Officer Functions Guide

2.3    Patron Functions Guide

2.4     Common Functions Guide

 

 

PART THREE: QUICK INDEXES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

               

 

 

 

INTRODUCTION

 

Welcome to VLIB PRO manual. This manual consists of three parts that will help

you to the insight of the systems. INTRODUCTION will give you the past overview of the system and the target users, PART I will explain to you what are the features found in VLIB PRO, PART II will guide you step by step on how to use the system’s features as mentioned in PART I and PART III is the FAQ-liked fast index that leads you to PART II.

 

Before you make any further reference to PART II, kindly spend some time to go through the manual convention that will be used though out this manual to ease your understanding of the explanation and description.

 

 

 

About VLIB PRO

 

VLIB Pro is an online library system that has comprehensive features on library automation to cater for the needs of the users.  Types of functions or activities that can be performed by the system are based on the Role that being grant (Admin, Officer, Patron), and the user hierarchy has been pre-determined.  The features of the system can be summarized as below:

 

ü          Authentication

ü          OPAC

ü          Circulation

ü          Cataloguing

ü          Periodical

ü          Report

ü          Fine Payment Maintenance

ü          Personalization

ü          Patron Management

ü          Vendor Management

ü          Administrative Maintenance

ü                      System Configuration

ü                      Acquisition

 

 

1)             User Authentication

                ·         Access control to authorized users

·         Feature access authority to authorized users

·         Patron account expiration reminder

 

 

2)              OPAC

·         Online/LAN access to library catalogue

·         Provide inquiry for item details and status

·         Quick search – selected field searching

·         Advanced search – boolean searching for combination of fields

·         Browse search – alphabetical list of field heading searching

·         Web search – direct link to web search engines for further

                     searching

·         Customized search preference

·         Staff mode search result

·         Patron mode search result

·         Patron direct reserve

 

 

3)             Circulation

·         Book & Serial Circulation

·         Loan

·         Return

·         Extend

·         Reserve

·         Patron current activities

·         Patron transaction history

·         Overdue warning

·         Circulation limit control

·         Fine payment maintenance

·         Fine limit control

·         User-friendly circulation mode switching control

·         Customized circulation rules and regulation

 

 

4)              Self Circulation

·         Allow patrons to perform circulation functions with restricted rules.

 

 

5)               Cataloguing

·         Add

·         Delete

·         Update

·         Catalog item details

·         Catalog maintenance

·         Customized cataloging fields selection

 

 

6)               Serial Cataloguing

·         Add

·         Delete

·         Update

·         Catalog item details

·         Catalog maintenance

               

               

 

                7)             Photo Indexing

·         Add

·         Delete

·         Update

·         Catalog item details

·         Catalog maintenance

 

 

 

8)                   Audio/Video Cataloguing

·         Add

·         Delete

·         Update

·         Catalog item details

·         Catalog maintenance

 

 

                9)             Digital Content Cataloguing

·         Add

·         Delete

·         Update

 

 

 

10)           Periodical

·         Allow check-in and check-out for serial subscription

·         Prediction of subscription arrival date

·         Incomplete/unreceived collection reminder

 

 

11)           Statistics

·            Reports of Physical Collection

·            Reports of Circulation

·            Statistics of Book

·            Statistics of Circulation

 

 

 

 

12)            Configuration

·         Configure system access level/user type

·         Configure circulation rules and regulation

·         Configure cataloguing field options

·         Configure web links

 

 

13)           Patron Management

·         Manage patron profile

·         Add

·         Delete

·         Update

·         Search

 

 

14)           Personalization

·         User profile self-update

·         Change password

·         Customized search preference

·         Customized web link groups

·         Customized front pages for VLIB PRO and each roles main page

 

 

 

15)           Vendor Management

·         Manage vendor profile

·         Auto-update vendor selection in cataloguing

·         Add

·         Delete

·         Update

·         Search

 

 

16)           Administrative Management

·         Sign up / delete administrative user

·         Manage administrative user profile

·         Search administrative user profile

 

 

 

 

 

 

 

Target Audiences

               

Administrator

 

Administrator is the power user of the system that has the highest authority to prevent or allow you from using the system

 

Administrator administers this system and in-charge of signing-ups and deletes membership for other Administrator and Officers, and configures the system to cater for the need of the Officer.

 

There are many configurations that can be made and will be explained in detail in PART I (features of VLIB PRO for Administrator).

 

 

Officer

 

Officer is the one who manage library items circulation, cataloguing and reporting by using this system.  Tasks involve are the

 

§   Library items Circulation – to borrow, return, extend, reserve and check

the history of the library item for Patron.

 

§         Books Cataloguing – to add, delete, add item, delete item and update

details of the books.

 

§         Serial Cataloguing – to search, add, delete, update, check-in the

subscribed magazines or journal.

 

§         Photo Indexing – to search, add, delete, update photo

 

§         Audio/Video Cataloguing – to search, add, delete, and update

audio/video.

 

§         Digital Content Cataloguing – to search, add, delete, and update article.

 

§   Reports – to generate Book Report and Serial Report, Circulation and

     Book Statistics.

 

Two management roles are involved.  First is the Patron Management, which involves to signup new patron, update, delete, and search for their profiles, and to manage the fine payment.  Secondly is the Vendor Management, which involves to add, delete, update and search vendors that supply the library items.

 

The Officer may also change password, update profile, and define search preference.  PART I explains the features of an Officer in VLIB PRO, and PART II guides you step by step to use the mentioned features.

 

 

Patron

 

Patron is the person who borrows and returns books from the library.  They can also online extend and reserve books.  Patron can update their profiles and change password; view their account status on library item they have borrowed, past due, reserved and extended, and check for the due date; and finally define their own search criteria.  Officer at VLIB PRO can only make new member registration.

 

 

 

 

Conventions

 

Naming Conventions

 

Convention                           Used for                                                                              

 

Italic                                      field names in Display Pane

 

‘Button Name’      button name

 

Bold                                        functions in Role Menu

 

 

 

System Interface Labeling Conventions

 

Figure 1: Screen Layout

 

Role Menu

 

Common Menu

 

Display Pane

 
                                                                                                                                                                                                                                                                                                               

 

 

Functional Menu

 
 

 

 


Label

Description

Role Menu

Menu that appears at the top right of the screen. It varies based on Role.

Functional Menu

Set of tabs with icons that appear under the Role Menu. It varies based on Role.

Display Pane

Area that appear under the Functional Menu. It displays the clicking result at Role Menu and Functional Menu’s icons.

Common Menu

Menu that appears at the top right of the screen that consists Home, Contact Us, Logout

 

 

 

 

 

 

Standard Terms Used

 

*-marked                                This refers to the required /mandatory fields that need to be filled

in a form.

 

                               

                                                This icon is reminder that the output or result shown may differ

from what you get by following the steps gave.

 

 

 

This icon is reminder that the input values used are just example. Therefore you should type in the value you want.

 

 

 

Please take note that for each explanations in PART II are just examples. It could be totally different from your context. Therefore, only the steps should be regarded.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PART ONE: FEATURES OF V-LIB PROFESSIONAL

 

This part will explain each and every feature that can be found in V-LIB PRO by going through the role starting from Administrator to Librarian to Patron, till the common features that can be found for each Role in V-LIB.

 

1.1                Administrator Functions Feature

 

After an Administrator has successfully login into the system, he/she shall see the Main Page as shown in Figure 2.

 

Figure 2: Administrator Main Page

 

From Figure 2, you can see the Role Menu that consists of 4 main parts:

 

                ·              Administrative – Registration, User List

                ·              Configuration – User type, Cataloging, Circulation, Contact Info, Tag

                           Setup, User Access, Date

                ·              My Account – My Profile, Change Password, Search Preference

                ·              Vendor Management – Add, Delete, Update, Search

 

 

 

Functional Menu consists of OPAC Tab and Acquisition Tab

 

Figure 3:  Administrator Role Menu

 

As we have mentioned earlier, Administration has three main roles that appear at the Role Menu as shown in Figure 3.

 

Figure 4: Administrator Sub Role Menu - Administrative

 

Figure 5: Administration Sub Role Menu – Configuration

 

Figure 6: Administration Sub Role Menu – Vendor Management

 

Administration has two-sub main roles menu, Configuration has seven-sub main roles menu and Vendor Management has three sub main roles as shown in Figure 4, Figure 5 and Figure 6:

 

Administrative includes:

 

                Registration – to register new Administrator or Officer by assigning 

            them User ID and their Access Level to access to the system

 

                User List – to search user by role.

 

Configuration includes:

 

User type – to add/remove user type for each of the Role. Permission to access features in this system will be granted to users based on their role. Different user type under the role of ‘PATRON’ is imposed with different circulation rules and regulation.

               

                Cataloging   to add/remove each type of the Catalogue Fields. The administrator

can preset option for selected document fields.

 

Circulation – It is divided into general, book, serial circulation rules and regulation to define the maximum number of loan items, the maximum load day, maximum time to extend, fine rate per day, maximum number of reserve items, maximum fine limit, and maximum day to reserve items by each user type of Patron.

 

Update Info - It is the configuration of three things;

·              Contact Info – To update a contact info

·              Links – To configure of other related links that appear on main page. Administrator can create new group to add new web links or to add new web links into the existing group.

·              Email Setup – To edit email configuration

 

 

                Tag Set Up – to configure MARC tag

 

                User Access – To configure User Access and Admin Access

 

Date – to select a branch to list out related date configuration for fine payment

Exclusion.

 

Vendor Management includes:

 

                Add – to add new Vendor that supplies library items.

               

                Delete – to remove Vendor that no longer supplies library items

               

                Update – to update the details of the supplier

 

                Search – to search for the vendor and view their details only.

 

My Account that appears is the common feature that exists among Administrator, Officer, and Patron. Please refer Section 1.4.2 (Common Features).

 

 

Figure 6: Administrator Functional Menu

 

Administration has two main functional that appear at the Functional Menu as shown in Figure 6.

 

Figure 7: Administrator Functional Menu – OPAC Tab

 

OPAC tab as shown in Figure 7 is the only Functional Tabs that appear when an Administrator login to the system. OPAC tab consists of five buttons; which they’re Physical Collection, Audio/Video, Digital Content, Photo, and Serial. Please refer Section 1.4.3 (Common Feature).

 

Figure 8: Administrator Functional Menu - Acquisition

 

Acquisition tab as shown in Figure 8 is the only Functional Tabs that appear when an Administrator login to the system. It is to create new and list the order.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.2                Officer Functions Feature

 

After an Officer has successfully login into the system, he/she shall see the Main Page as shown in Figure 9.

 

Figure 9: Officer Main Page

 

From Figure 9, you can see the Role Menu that consists of 2 main parts:

 

                ·              My Account – My Profile, Search Preference, Change Password

                ·              Patron Management – Sign Up, Profile Update, Profile Delete, Profile

Search, Current Activities, Fine Payment

 

Functional Menu consists of:

 

                ·              OPAC tab – to search for library items

                ·              Circulation tab – to borrow, return, extend, reserve, view history of the

    library items

                ·              Cataloging tab – to maintain library books and book items

                ·              Statistics tab – to maintain library circulation and book.

                ·              Acquisition tab - to create new and list the order.

 

 

 

Display Pane consists of 2 main parts also, which are:

 

§                 Feature Highlight – this is the related link to the Role Menu and

        Functional Menu

                 

§               Web Links – these are the links that will lead to the other website in 

                                             Internet.

Figure 10: Officer Role Menu

 

Officer has only one-management roles that appear at the Role Menu as shown in Figure 10.

 

Basically Patron Management module stores patron details such as Patron ID, name, user type, address, phone number, account expiration date and etc. The user type reflects the membership category of a patron. Each user type enjoys different privileges based on the circulation rules and regulations.

 

Sign Up – to sign up new Patron membership

 

Profile Update – to update Patron’s profile

 

Profile Delete – to delete/remove Patron’s membership

 

Profile Search – to search for patron and view Patron’s profile only

 

Current Activities – to view the Patron’s account status and details of current

activities

 

Fine Payment – to manage the fine payment of the Patron (if they have been

    fined)

 

 

 

My Account is the common feature that exists among Administrator, Officer, and Patron. Please refer Section 1.4.2 (Common Features)

 

Figure 11: Officer Functional Menu – OPAC Tab      

 

 

Figure 11 shows the Functional Tabs that appear. For OPAC feature, please refer Section 1.4.3 (Common Features)

 

 

 

Figure 12: Officer Functional Menu – Circulation Tab

 

Figure 12 shows the Circulation Tab.

 

VLIB PRO Circulation module provides functionality for book and serial circulation. Patron ID is used to perform the circulation. However, Officer may also use library item barcode for automatic return or extend of the library items without Patron ID.  Information such as library items title and return date are shown when patron borrow, return or extend library items. For library items reservation, the estimate date and due date for reservation are also displayed for the convenience of users.

 

Circulation rules and regulation such as maximum number of loan library items, maximum loan day, maximum times to extend, maximum number of reserved library items, maximum day to reserve, fine rate per day, are imposed to patron based on their user type.

 

Fine module displays current total fine of a specified patron, limits circulation action for patron whom total fine exceed maximum fine limit and allows librarian to perform fine payment transactions.

 

Patron current activities module shows number of library items currently borrowed, past due, extended and reserved by a patron. Library items title, return date, number of times has been extended, and overdue warning are displayed.

 

There are five activities that can be done at Circulation Tab:

 

§         Borrow – to lend library items to the Patron.

 

§         Return – to accept the return of library items from Patron.

 

§         Extend – to extend library items the Patron has borrowed.

 

§         Reserve – to reserve book for Patron so that they can borrow it when it

    is available.

 

§         History – to view all circulation actions that have been performed by a        

                           patron, including borrow, return, extend, reserve and cancel  

                           of library items, date and time of action performed. There are 

                           two sub-modules: today transaction and history transaction.

 

 

 

 

Figure 13: Officer Functional Menu - Cataloging Tab

 

Figure 13 shows the Cataloguing Tab.

 

Cataloging module allows officer to perform the below stated activities. This is the module that manages the inventory of the library items. They are five category of inventory; Physical Collection, Serial, Photo, Audio/Video, and Digital Content. Details of these such as title, call number, author, ISBN, edition, price and etc. are stored and can be updated here.  Each library item is indexed with a unique barcode number for fast accessibility. It is also labeled with status ‘AVAILABLE’, ‘BORROW’ and ‘RESERVED’ to show its availability in library.

 

There are five activities that can be done at Cataloguing Tab:

 

§         Add – to add new books record.

 

§         Delete – to delete books that no longer exist.

 

§         Add Item – to add items of the existing books.

 

§         Delete Item – to delete items of the existing books.

 

§         Update Detail – to update books or book items.

 

Figure 14: Officer Functional Menu – Statistics tab

 

Figure 14 shows the Statistics Tab.

 

Statistics module offers 3 categories that are User List, Report, and Statistics. In the User List category, officers can view the entire registered patron. Report offers a number of reports to enable Officer in keep tracking patron, and library items. Officer may be able to list out all patrons or categorized the listing based on patron user type. Also, all books and serials can be obtained in this module. Officer may also list out reserved books and serials based on particular date in order to ease arrangement of reserved library items for collection. Statistics can be view a graph.

 

 

 

Figure 15: Officer Functional Menu – Acquisition Tab

 

Figure 15 shows the Acquisition Tab.

 

Acquisition module allows officer:

                ·              Order – To create a new order and view a latest order.

                ·              Receiving – To list out an Item Receive

                ·              Update Cataloging – To list of book order to be moved to cataloging

                ·              Claim – to claim payment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.3                Patron Functions Feature

 

After a patron has successfully login into the system, he/she shall see the Main Page as shown in Figure 16.

 

Figure 16: Patron Main Page

 

From Figure 16, you can see the Role Menu that consists of only:

 

·              My Account – My Profile, Search Preference, Change Password, My Activities

 

Functional Menu consists of:

 

                ·              OPAC Tab – to search for library item

                ·              Circulation Tab – to extend, reserve, view history of the library items

 

 

Display Pane consists of 3 main parts also, which are:

 

·              Feature Highlight – this is the related link to the Role Menu and

        Functional Menu

               

·              Web Links – these are the links that will lead to the other website in

          Internet

 

My Account is the common feature that exists among Administrator, Officer, and Patron. Please refer Section 1.4.2 (Common Features)

 

Figure 17: Patron Role Menu

 

My Activities is the only different feature Patron has. My Activities shows the library items borrow status such as:

                ·              Number of library items borrowed

                ·              Number of library items past due date

                ·              Number of library item reserved

                ·              Number of library items extended

                ·              Details of the library items borrowed and due date

 

Figure 18: Patron Functional Menu – OPAC Tab

 

There are two Functional tabs that appear after a Patron has sign-in to VLIB PRO as shown in Figure 18.

 

For OPAC tab, please refer Section 1.4.3 (Common Features).

 

Figure 19: Patron Functional Menu – Circulation Tab

 

This is the self-circulation the mention in INTRODUCTION.  It allows patrons to extend or reserve library items at their own online.

 

At Circulation tab, a Patron can:

 

                ·              Extend – to extend the library items, which has been borrowed.

                ·              Reserved – to reserve the library item that is currently not available.

                ·              History – to view the library items history including borrowed items,

    reserved items, cancellation of the borrowed or reserved

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.4                Common Features among Administrator, Officer, and Patron Functions

 

1.4.1           User Authentication

 

VLIB PRO provides access control to authorized users by prompting a unique user name and password before entering the system. After valid authentication, authorized users are allowed to access different features in this system based on their role. A reminder will be shown to users 30 days before account expiration. Unauthorized user or user whom account has expired is prohibited from accessing the system.

 

1.4.2           My Account (My Profile, Search Preference, Change Password)

 

(Administrator)

 

(Officer)

 

(Patron)

 

Figure 20: Role Menu for Administrator, Officer, and Patron

 

At the Role Menu of each Role, we can see their common features as it is so called personalization mentioned in INTRODUCTION:

 

                ·              My Profile – to view and edit personal profile

               

                ·              Search Preference – to define own search criteria or the information of

the found library items to be displayed when you do the search.

               

                ·              Change Password – to change sign-in password

 

1.4.3           OPAC Tab

 

(Administrator)

 

(Officer)

 

(Patron)

 

Figure 21: OPAC Tab for Administrator, Officer, and Patron

 

VLIB PRO OPAC provide multitude of searching functions to ease users in retrieving library catalogues. OPAC can be accessed through both Internet and LAN. It provides inquiry for both book and serial item details and current item status in library.

 

Simple – is the simple search that used to search for books based on book title, ISBN,   

    publisher, author, and search for serial based on serial title and ISSN.

 

Advanced – is the search that allows user to select all fields or any combination fields of

        choices to perform complex searching for book and serial.

 

 

It returns search result based on user’s search preference. Officer mode search result shows all details of a book or serial, whereas Administrator mode and Patron mode search result shows only general details of a book or serial.

 

Patron will be able to directly reserve an available book or serial after successfully search for their favorite item.

 

 

 

 

 

 

PART TWO: V-LIB PRO FUNCTIONS GUIDE

 

 

How To Start Using V-LIB?

 

When you first load V-LIB, you shall see the main page as shown in Figure 1. In this main page, you are free to click on any link as you wish that will lead you to other website. Or if you wish to sign-in, type the User Name and Password that appear on the top of the screen then click ‘Login’.

 

 

Figure 22: Main Page (Index Page)

 

 

 

 

 

 

 

 

 

 

2.1 Administrator Functions Guide

 

Q1. How To Signup New System Administrative User?

 

    

Figure 23: Administration Role Menu

 

Step 1

Click Administration at the Role Menu as shown in Figure 23, and you shall get the below tab as shown in Figure 3.

 

          Step 2

Figure 24: Administrator                                  Click Registration at tab as shown in Figure

Role Menu – Registration                                                 24 and you shall get the below form as

Shown in Figure 25.

 

Figure 25: Officer Registration Form

 

Step 3

                Fill the Username (6-20 characters), and select the Access Level.

 

 

 

 

 

 

 


Step 4

                Click ‘Submit’. If succeed, you shall see the following message.

 

 

Step 5

                To clear all fields, click ‘Reset’.

 

 

 

 

 

 

 

 

 

 

 

 

 

Q2. How To Find For An Administrator or An Officer Profile?

 

    

Figure 26: Administration Role Menu

 

Step 1

Click Administration at the Role Menu as shown in Figure 26, and you shall get the below tab as shown in Figure 27.

 

 

         Step 2

Figure 27: Administration                                                Click User List that appears under

Role Menu – User List                                                        Administration at the Role Menu as shown

in Figure 6 and you shall get the below

form as shown in Figure 28.              

 

                                                                                               

 

Figure 28: List Of Users Form

 

Step 3

                Select the Search By Role.

 

Step 4

                Click ‘Search’. If succeed, you shall see the information as shown in Figure 29.

 

Figure 29: List Users Form - Result

 

 

 

 

Q3. How To Edit And Delete For An Administrator Profile?

 

         Step 1

Figure 30: Administration                                                Click User List that appears under

Role Menu – User List                                                        Administration at the Role Menu as shown

in Figure 30 and you shall get the below

form as shown in Figure 31.              

 

 

Step 2

                Select the Search By Role.

 

Figure 31: List Of Users Form

 

As you can see, there are different links at the right side. To edit go to Step 4 and delete go to Step 5.

 

Step 4

Click ‘Search’ and will be appear the information as shown in Figure 32, and click ‘Edit’ of the person(s) you want to edit that appear on the right of the screen.

 

Figure 32: List Of Users Form – Edit

 

                You shall get the below information as shown in Figure 33.

 

Figure 33: Administrator Profile

 

                Fill your information profile as shown in Figure 34.

 

Figure 34: Administration profile – Result

 

 

 

 

 

 

 


                To confirm the profile, click ‘Update’.

 

Step 5

Click ‘Delete’ of the person(s) that you want the deletion to take effective as shown in Figure 35.

 

Figure 35: List Of Users Form – Delete

 

                The Pop Up message will be appears and Click ’Ok’ to delete an Administrative

user.

 

               

 

                Refer to Figure 36, the list of user ‘lina’ doesn’t have been shown.

 

Figure 36: List Of Users Form – Delete Result

 

 

 

 

 

Q4. How To Configure User Type for Admin, Officer and Patron?

               

    

Figure 37: Administration Role Menu

 

Step 1

Click Configuration at the Role Menu as shown in Figure 37 and you will see Figure 38.

 

Figure 38: Sub Administration Role Menu – User type

 

Step 2

                Click UserType that appear under Configuration at Sub Role Menu as shown in

Figure 38 and you will see Figure 39.

 

Figure 39: Usertype Configuration

 

Step 3

                Fill the Usertype and Description and select the Role. Click ‘Insert’ at the right

side as shown in Figure 42.

 

 

 

 

 

 

 


As you can see in Figure 39, there are different link in the right list.

 

To edit go to Step 4, to delete go to Step 5.

 

Step 4

                Click ‘Edit’ and Figure 40 will be appear.

 

Figure 40: User Type – Edit

               

                Type the word in the textbox and click ‘Update’, and the changes will be update.

Otherwise, just click ‘Cancel’.

 

 

 

 

 

 

 

 

 


Step 5

                To delete UserType, click ‘Delete’ at the right and pop up ‘Confirm Delete’ will

be appear will be appear.

 

               

                Click ‘Ok’ and the UserType selected will be removed.

 

 

 

 

 

 

 

 

 

 

Q5. How To Configure The Cataloging Fields Options?

 

    

Figure 41: Administration Role Menu

 

Step 1

Click Configuration at the Role Menu as shown in Figure 41, and you shall get the below tab as shown in Figure 42.

 

Figure 42: Administration Role Menu – Cataloging

 

Step 2

                Click Cataloging that appear under Configuration at Role Menu as shown in

Figure 42 and you will see Figure 43.

 

Figure 43: Cataloging Configuration – Catalog Field Selection

 

                There are 7 Catalogue Fields that can be configured (edit/delete); which are

Cataloging Level, Material Type, Document Type, Subject, Main Page Intro,

Kelas and Email

 

Step 3

                Click the dropdown textbox, select and click ‘Go’.

 

                For instance, Subject has been selected and Figure 44 will be appearing.

 

 

 

 

 

 

 


Figure 44: Cataloging Configuration – Edit/Delete

 

                To edit go to Step 4, and to delete go to Step 5.

 

Step 4

                To edit item from the list, click on the item at the right side and click ‘Edit’, and

you will see Figure 45.

 

Figure 45: Cataloging Configuration – Edit

 

Type the new word in the textbox, and click ‘Update’ at the right side and the new Subject that you have change will be appear in the list. Refer to Figure 46. Click ‘Cancel’ to not make any changes at the item.

 

Figure 46: Cataloging Configuration – Edit Result

 

Step 5

                To delete item from the list, click on the item at the right side and click ‘Delete’,

and that item will be removed from the list.

 

 

 

 

 

 

Q6. How To Configure Circulation Rules and Regulations?

 

 

    

Figure 47: Administration Role Menu

 

Step 1

Click Configuration at the Role Menu as shown in Figure 47, and you shall get the below tab as shown in Figure 48.

 

Figure 48: Administration Role Menu – Circulation

 

Step 2

                Click Circulation that appear under Configuration at Role Menu as shown in

Figure 48, and you will see Figure 49

 

Figure 49: Circulation Configuration – User type Selection

 

Please take note that the list of User type that appear as shown in the above figure is depending on the configuration of User Type made for Patron as describe in Q4 (How To Configure User Type for Admin, Officer and Patron?)

 

Step 2

                Click the dropdown textbox, select the User Type and click ‘Go’, and you will see

Figure 50.

 

 

 

Figure 50: Circulation Configuration – The Form

 

As you can see, there are basically three parts that you can see on the screen:

·              General Circulation Rules & Regulation Configuration – To configure the Maximum Fine Limit.

·              Rules & Regulation Configuration of Book Circulation – To configure Maximum borrow day, Maximum times of extend, maximum no. of reserve book, Maximum no. of  borrow book, Fine rate per day, and Maximum day to reserve book.

·              Rules & Regulation Configuration of Serial Circulation – To configure Maximum borrow day, Maximum times of extend, Maximum no. of reserve serial, Maximum no. of borrow serial, Fine rate per day, and Maximum day to reserve a serial.

 

Step 3

 

                Change the setting as you wish and click ‘Submit’ button.

 

                Bear in mind that all fields accept Integer except Fine rate per day (book and serials) and Maximum fine limit, which accepts fraction number.

 

                Click ‘Reset’ if you want to restore back to the previous data.

 

                Below is the possible message that will show if the update succeeds.

 

 

 

 

 

 

 

Q7. How To Configure Web Link Group?

 

    

Figure 51: Administration Role Menu

 

Step 1

Click Configuration at the Role Menu as shown in Figure 51, and you shall get the below tab as shown in Figure 52.

 

Figure 52: Administration Role Menu – Update Info

 

Step 2

                Click Update Info that appear under Configuration at Role Menu as shown in

Figure 52 and you will see Figure 53.

 

Figure 53: Selecting Update Info - Links

 

There are four Update Info fields that can be configure; which are Contact Info, Links, Email Setup, and Main Page Intro.

 

Step 3

                Choose Links and click ‘Go’. You will get the Figure 54 as shown below.

 

Figure 54: Web Link Group Configuration

 

As you can see, there is a list of Web Link Groups that have been created.

 

 

 

 

 

 


                                                                               

 

 

 

 

 

 

 

 

 


To add new Web Link Group:

 

Step 1

                Type the new Group Name as shown in Figure 55.

 

Figure 55: Filled Add New Web Link Form

 

Step 2

Click ‘Add’ and you shall see Figure 56 as shown below  (if the new Web Link group added successful).

 

Figure 56: New Web Link Group Added

 

As you can see, you can start adding any links under this new created Web Link group.

 

To edit existing Web Link group:

 

Step 1

                To edit item from the list, click on the item at the right side and click ‘Edit’, and

that item will be changed.

 

 

To delete existing Web Link group:

 

Step 1

Before start explaining the steps on how to delete Web Link group, you have to understand that there are groups that can be deleted and groups that cannot be deleted (fixed). By looking at the main page Figure 6 as shown below, Web Link group with red-bordered-line are the groups that cannot be deleted.

 

Figure 57: Groups that can and cannot be deleted.

 

Therefore, if you have selected any group in Figure 57 that is from the blue-bordered-line, you are not allowed to delete that group. Please proceed to see the examples.

 

Figure 58: Delete Web Link Group

 

Step 2

                To delete Web Link Group from the list, click on the item at the right side and

click ‘Delete’, and that item will be removed from the list. See Figure 59.

 

Figure 59: Delete Web Link Group – Result

 

To view links Web Link group:

 

Figure 60: Web Link Group – View Links

               

Step 1

Click ‘View Links’ at the right side as shown in Figure 60 and you will get the Figure 62 as shown below.

 

Figure 62: Web Link Configuration – View Links

 

Step 2

                Type the word at the text box as shown in Figure 63.

 

Figure 63: Filled Web Link Group

 

 

 

 

 

 


               

                Click ‘Add’ button and the new Magazines group will be added as shown in

Figure 64.

 

Figure 64: Added New Web Link Group

 

To edit go to Step 3 and to delete go to Step 4.

 

Step 3

                Click ‘Edit’ at the right side and Figure 65 will be appearing.

 

Figure 65: Web Links Configuration –Edit

 

                Type the word has you want to change and click ‘Update’ button.

 

Step 4

Click on the item at the right side and Click ‘Delete’, and that item will be removed from the list.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q8. How To Customize Contact Info?

 

 

    

Figure 69: Administration Role Menu

 

Step 1

Click Configuration at the Role Menu as shown in Figure 69, and you shall get the below tab as shown in Figure 70.

 

Figure 70: Administration Role Menu – Update Info

 

Step 2

                Click Update Info that appear under Configuration at Role Menu as shown in

Figure 70 and you will see Figure 71.

 

Figure 71: Selecting Update Info – Contact Info

 

There are four Update Info fields that can be configure; which are Contact Info, Links, Email Setup, and Main Page Intro.

 

Step 3

                Choose Contact Info and click ‘Go’. You will get the Figure 72 as shown below.

 

 

Figure 72: Contact Info Configuration

 

Step 3

Change the setting as you wish and click ‘Update’, and you will get the result as shown in Figure 73.

 

 

 

 

 

 

 


Figure 73: Contact Info Configuration – Update Successful

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q9. How To Configure Email Setup?

 

 

    

Figure 74: Administration Role Menu

 

Step 1

Click Configuration at the Role Menu as shown in Figure 74, and you shall get the below tab as shown in Figure 75.

 

Figure 75: Administration Role Menu – Update Info

 

Step 2

                Click Update Info that appear under Configuration at Role Menu as shown in

Figure 75 and you will see Figure 76.

 

Figure 76: Selecting Update Info – Email Setup

 

Step 3

                Click ‘Go’ and you will get Figure 77 as shown below.

 

Figure 77: Email

 

Step 4

                Click ‘Edit’ at the right side and you will get Figure 78.

 

Figure 78: Email Setup - Edit

 

                Click ‘Update’ and Email will be changed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q10. How To Customize Main Page?

 

    

Figure 79: Administration Role Menu

 

Step 1

Click Configuration at the Role Menu as shown in Figure 79, and you shall get the below tab as shown in Figure 80.

 

Figure 80: Administration Role Menu – Update Info

 

Step 2

                Click Update Info that appear under Configuration at Role Menu as shown in

Figure 80 and you will see Figure 81

 

Figure 81:  Selecting Update Info – Main Page Intro

 

There are four Update Info fields that can be configure; which are Contact Info, Links, Email Setup, and Main Page Intro.

 

Step 3

Filled the word you want in the Intro Column Left, Intro Column Right, and browse the picture. Click ‘Update’. See Figure 82

 

Figure 82: Update Main Page Introduction

 

 

 

 

Q11. How To Configure Tag Setup?

 

    

Figure 83: Administration Role Menu

 

Step 1

Click Administration at the Role Menu as shown in Figure 83, and you shall get the below tab as shown in Figure 84.

 

Figure 84: Administration Role Menu – Tag Setup

 

Step 2

                Click Tag Setup that appear under Configuration at Role Menu as shown in

Figure 84 and you will see Figure 85.

 

Figure 85: Tag Setup Configuration

 

Step 3

                There are 6 Catalog Fields, which are Book, Serial, Audio/Video, Photo, Photo

Album, and Article.

 

Type the value you want in the Marc Field textbox, and choose the fields you want, and click ‘Go’.

 

Choose the item you want and tick in the box, click ‘Edit’. Type the word you want to change and click ‘Update’. Otherwise click ‘Cancel.’ See Figure 86.

 

Figure 86: Marc Tag - Edit

 

               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q12 How To Configure User Access?

 

    

Figure 87: Administration Role Menu

 

Step 1

Click Configuration at the Role Menu as shown in Figure 87, and you shall get the below tab as shown in Figure 88.

 

Figure 88: Administration Role Menu – User Access

 

Step 2

                Click User Access that appear under Configuration at Role Menu as shown in

Figure 88 and you will see Figure 89.

 

Figure 89: User Group Access Configuration

 

Step 3

                Choose the group and fields of category and click ‘Go’.

 

Figure 90: User Group Access – Admin – Statistics

 

                Tick in the box at the right side (in what you want to allow access) to handle

screen for user.

 

Figure 91: User Group Access - Update

 

                Click ‘Update’ and see Figure 91.

 

                Click ‘Select All’ to tick all the boxes.

 

                Click ‘Deselect All’ to untick all the boxes.

 

                Click ‘Reset’ to back a new update.

               

               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q13. How To Configuration Date ?

 

    

Figure 92: Administration Role Menu

 

Step 1

Click Configuration at the Role Menu as shown in Figure 92, and you shall get the below tab as shown in Figure 93.

 

Figure 93: Administration Role Menu – Date

 

Step 2

                Click Date that appear under Configuration at Role Menu as shown in

Figure 93 and you will see Figure 94.

 

Figure 94: Select Branch Form

 

Step 4

                Select Branch at the dropdown text box. See Figure 95.

 

Figure 95: Filled Select Branch Form

 

Step 5

                Click ‘Go’ and you will get Figure 96.

 

Figure 96: Date Access Form

 

Step 6

                Choose the date to exclude from calculation for branch. In other words, the public

holiday for the branch. See Figure 97.

 

Figure 97: Filled Date Access Form

 

Step 7

                After filled all the date, click ‘Save’ and message successfully will be appearing

as shown below.

 

 

 

 

 

 

Q14. How To Add New Vendor?

 

    

Figure 98: Administration Role Menu

 

Step 1

Click Vendor Management at the Role Menu as shown in Figure 98, and you shall get the below tab as shown in Figure 99.

 

Figure 99: Administration Role Menu – Vendor Management

 

Step 2

                Click Add Vendor that appear under Vendor Management at Role Menu as

shown in Figure 99 and you will see Figure 100.

 

Figure 100: Add Vendor Form

 

Step 3

                Type (at least) the required fields (*-marked), as shown in Figure 101.

 

Figure 101: Filled Add Vendor Form

 

 

 


                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                               

 

Step 4

                Click ‘Add’. You will get the successful message if the addition is successful as

shown below.

 

                Click ‘Reset’ if you want to restore back to the previous data.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q15. How To Update New Vendor?

 

    

Figure 102: Administration Role Menu

 

Step 1

Click Vendor Management at the Role Menu as shown in Figure 102, and you shall get the below tab as shown in Figure 103.

 

Figure 103: Administration Role Menu – Vendor Management

 

Step 2

Click Search Vendor that appear under Vendor Management at Role Menu as shown in Figure 103 and you will see Figure 104.

 

Figure 104: Search Vendor Form

 

You can Search By Vendor Name to update their profile.

 

You can refer to Q17 (How To View For Vendor Profile?) to learn how to search for the desired vendor until you get to the following screen (Figure 105) with ‘Update’, ‘Delete’ and ‘Reset’ appear at the bottom right corner as shown in the below figure.

 

Figure 105: Vendor Profile

 

Step 3

                Change the profile of the vendor as you wish (bear in mind that the *-marked

fields should be filled even if you change it).

 

Step 6

                Click ‘Update’ if you have confirmed you want to make the change(s) take

effective.

 

Or click ‘Reset’ if you want to restore back to the previous data.

 

If the changes succeed, the following successful message should appear.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q16. How To Delete A Vendor?

 

    

Figure 106: Administration Role Menu

 

Step 1

Click Vendor Management at the Role Menu as shown in Figure 106, and you shall get the below tab as shown in Figure 107.

 

Figure 107: Administration Role Menu – Vendor Management

 

Step 2

Click Search Vendor that appear under Vendor Management at Role Menu as shown in Figure 107 and you will see Figure 108.

 

Figure 108: Search Vendor Form

 

You can Search By Vendor Name to delete their profile.

 

You can refer to Q17 (How To View For Vendor Profile?)to learn how to search for the desired vendor until you get to the following screen (Figure 109) with ‘Update’, ‘Delete’ and ‘Reset’ appear at the bottom right corner as shown in the below figure.

 

Figure 109: Vendor Profile

 

Step 3

                To confirm the deletion, click ‘Delete’.

 

                The deletion succeeds if you see the following message.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q17. How To View For Vendor Profile?

 

    

Figure 110: Administration Role Menu

 

Step 1

Click Vendor Management at the Role Menu as shown in Figure 110, and you shall get the below tab as shown in Figure 111.

 

Figure 111: Administration Role Menu – Vendor Management

 

Step 2

Click View Vendor that appear under Vendor Management at Role Menu as shown in Figure 111 and you will see Figure 112.

 

Figure 111: Search Vendor Form

 

There are two types you can search the vendor:

                ·              Search By Name

                ·              Search By List All

 

Search By Name

 

Step 3

Type the Search for text box and select whether it is Name as shown in Figure 112.

 

Figure 112: Search Vendor Form – by Name

 

                Click ‘Search’ and The Figure 113 will be appearing.

Figure 113: Vendor Details

 

Search By List All

 

Step 4

                Click ‘List All’ and the Figure 114 will be appear as shown.

 

Figure 114: Search By List All

 

                Click at the Vendor Name. See Figure 115.

 

Figure 115: Vendor Details             

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.2 Officer Functions Guide

 

Q1. How To Sign Up New Patron?

 

    

Figure 116: Officer Role Menu

 

Step 1

Click Patron Management at the Role Menu as shown in Figure 116, and you shall get the below tab as shown in Figure 117.

 

Figure 117: Officer Sub Role Menu – Sign Up

 

Step 2

                Click Sign Up that appear under Patron Management at Role Menu as shown in

Figure 117 and you will see Figure 118.

 

Figure 118: Sign Up Form

 

Step 3

Choose either System User or ILL User. Get the form filled as in Figure 119. Please make sure the *-marked fields are filled or else you will get the error message. Below is the example.

 

Figure 119: Filled Sign Up Form

Step 4

                Click ‘Add Patron’ and if the patron sign up is successful, you shall see the New

Patron is added in the list. See Figure 120.

 

Figure 120: New Added Patron

 

 

 

 

 

 

 

 

 

Q2. How To Update Patron’s Profile?

 

    

Figure 121: Officer Role Menu

 

Step 1

Click Patron Management at the Role Menu as shown in Figure 121, and you shall get the below tab as shown in Figure 122.

 

Figure 122: Officer Sub Role Menu – Profile Update

 

Step 2

Click Profile Update that appear under Patron Management at Role Menu as shown in Figure 122 and you will see Figure 123.

 

Figure 123: Profile Update Form

 

Step 3

                Type the Patron ID that you want to update their profile.

 

Step 4

                Click ‘Search’ and you shall see the patron’s details showed.

 

Figure 124: Profile Update Form – After Search

 

Step 5

Change the profile of the patron as you wish (bear in mind that the *-marked fields should be filled even if you change it).

 

 

Step 6

                Click ‘Update’ if you have confirmed you want to make the change(s) take

effective.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q3. How To Edit Patron’s Photo?

 

Edit patron’s photo only possible when:

                ·              Signup new patron

                ·              Update patron’s profile

 

Figure 125: Signup Patron Form

Figure 126: Update Patron Profile Form – After Searched

 

As you can see, there is a ‘Browse’ button at the end of the Photo field. Click ‘Browse’ button to find a source photo. But if there is already a photo and you wish to change the photo, you can choose to upload the new photo and it will replace the old one automatically.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q4. How To Delete Patron?

 

    

Figure 127: Officer Role Menu

 

Step 1

Click Patron Management at the Role Menu as shown in Figure 127, and you shall get the below tab as shown in Figure 128.

 

Figure 128: Officer Sub Role Menu – Profile Delete

 

Step 2

Click Profile Delete that appear under Patron Management at Role Menu as shown in Figure 128 and you will see Figure 129.

 

Figure 129: Profile Delete Form – Search Patron

 

 

 

 

 

 


Step 3

                Type the Patron ID that you want to delete.

 

Step 4

                Click ‘Go’ and you shall see the information of the Patron ID you typed appeared

as Figure 130 (if the record found).

 

Figure 130: Profile Delete Form – After Search

 

Step 5

                Click ‘Delete’ if you confirm to delete the patron. If the deletion is succeed, you

will see the below message.

 

                Or if you want to cancel deletion, click ‘Cancel’.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q5. How To Search For Patron’s Profile?

 

    

Figure 131: Officer Role Menu

 

Step 1

Click Patron Management at the Role Menu as shown in Figure 131, and you shall get the below tab as shown in Figure 132.

 

Figure 132: Officer Sub Role Menu – Profile Search

 

Step 2

Click Profile Search that appear under Patron Management at Role Menu as shown in Figure 132 and you will see Figure 133.

 

Figure 133: Profile Search Form – Search Patron

 

Step 3

                Type in the keyword to search and select whether the text you typed is the Patron

ID or the Name of the patron as shown in Figure 134.

 

Figure 134: Filled Profile Search Form – Search Patron

 

 

 

 

 

 


Step 4

Click ‘Search’, and you will see Patron ID or Name you typed (if the

record found)

 


Figure 135: Patron ID or Name found

 

                Click at the Patron ID, and you will see the details of the patron displayed in

Figure 136.

 

Figure 136: Patron Profile

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q6. How To View A Patron’s Current Activities?

 

    

Figure 137: Officer Role Menu

 

Step 1

Click Patron Management at the Role Menu as shown in Figure 137, and you shall get the below tab as shown in Figure 138.

 

Figure 138: Officer Sub Role Menu – Current Activities

 

Step 2

Click Current Activities that appear under Patron Management at Role Menu as shown in Figure 138 and you will see Figure 139.

 

Figure 139: Profile Search Form – Search Patron

 

Step 3

                Fill in the Patron ID as shown in Figure 140 and click ‘Search’.

 

Figure 140: Filled Profile Search Form – Search Patron

 

Please bear in mind that the input shown above is just an example. You may type the Patron ID you want to search for.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

                                               

                                                                                                                                                                                                                                                                                                                                                                                               

 

                If the Patron ID exists, the Figure 141 will be displayed.

 

Figure 141: Patron Activities

 

As you can see, this screen shows the summary of the number of library items the patron has borrowed, past due date, reserved and extended, and the list of library items details you borrowed.

Q7. How To Check If A Patron Has Been Fined?

 

 

    

Figure 142: Officer Role Menu

 

Step 1

Click Patron Management at the Role Menu as shown in Figure 142, and you shall get the below tab as shown in Figure 143.

 

Figure 143: Officer Sub Role Menu – Fine Payment

 

Step 2

Click Fine Payment that appear under Patron Management at Role Menu as shown in Figure 143 and you will see Figure 144.

 

Figure 144: Patron Search Form

 

Step 3:

Type the Patron ID as shown in Figure 145 and then clicked ‘Go’ and you will see Figure 146 shows (if the patron exists).

 

Figure 145: Filled Patron Search Form

 

Figure 146: Patron Fine Payment Details

 

Type the amount you want to pay, and then click ‘Pay’.

 

Please note, if the patron wants to pay, he/she must return all the items borrow.

 

 

 

 

 

 

 

 

Q8. How To Allow Patron To Borrow Library Item?

 

 

Figure 147: Officer Functional Menu – Circulation

 

Step 1

Click Circulation at the Functional Menu as shown in Figure 147, and you shall get the below tab as shown in Figure 148.

 

Figure 148: Circulation Tab – Borrow Button

 

Step 2

Click Borrow that appear under Circulation Tab at Functional Menu as shown in Figure 148 and you will see Figure 149.

 

Figure 149: Search Patron Form

 

Step 3

Select the borrow type (book or serial) the Patron wants to borrow, and type the Patron ID. See Figure 150.

 

Figure 150: Filled Search Patron Form

 

 

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

               

                Click ‘Go’ and you will see Figure 151.

 

Figure 151: Borrowed Item

 

                As you can see, the borrowed library items will appear in the table (if any).

 


Please bear in mind that the table shown above may differ from what you see based on the book(s) currently borrowed by the patron.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

 

                                                                                                                                                                               

There are three actions that you can perform.

                ·              ‘Complete’ – To end or cancel the patron session

                ·              ‘Switch To Book’ – To allow patron switch to borrow book

(depends on which borrow type you have selected on the previous screen. If Book was selected previously, this button will appear to be ‘Switch To Serial’).

                ·              ‘Borrow’ –To borrow book.

 

Step 4

                Now that you are required to type the Book Item ID/Serial Item ID as Figure 152.

 

Figure 152: Borrow Item – Type Item ID

 

Step 6

                Click ‘Borrow’ and the new borrowed book will appear in the table as shown in

Figure 153.

 

Figure 153: Borrow Item – Item Added

 

                As you can see, the new borrowed book is showed in the table.

 

                Repeat this step to borrow more library items.

 

                If you want to cancel the borrowed book, click ‘Cancel’ (red color font) that

appears at the Status column and it will be deleted from the borrow list.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q9. How To Return Library Items From Patron?

 

Figure 154: Officer Functional Menu – Circulation

 

Step 1

Click Circulation at the Functional Menu as shown in Figure 154, and you shall get the below tab as shown in Figure 155.

 

Figure 155: Circulation Tab – Return Button

 

Step 2

Click Return that appear under Circulation Tab at Functional Menu as shown in Figure 155 and you will see Figure 156.

 

Figure 156: Search Patron ID Form

 

Step 3

Select the return type (book or serial) the Patron wants to return, and type the Patron ID. See Figure 157.

 

Figure 157: Filled Search Patron Form

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

                                                                                                                                                                               

                Click ‘Go’ and you will see Figure 158.

 

Please take note that the Patron ID you type exists, and you shall see the following screen.

 

Figure 158: Returned Book Items

 

                As you can see, the list of the borrowed book is shown in the table in Figure 158.

 


Please bear in mind that the table shown above may differ from what you see based on the book(s) currently borrowed by the patron.

 
               

 

 

 

 

 

Step 4

                To return library items, there are two ways to do sop:

·              By clicking the ‘Return’ that appear at the return column of the table.

·              By typing the Item ID (Book Item ID/Serial Item ID) at the textbox, and click ‘Return’.

 

Whichever way you use, it will be deleted from the borrow list.

 

To return other books, you can repeat Step 4.

 

Or to return serials, you can switch to serial by clicking ‘Switch To Serials’.

 

Or you can click ‘Complete’ to end or cancel the patron session.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q10. How To Extend Library Items For Patron?

 

 

Figure 159: Officer Functional Menu – Circulation

 

Step 1

Click Circulation at the Functional Menu as shown in Figure 159, and you shall get the below tab as shown in Figure 160.

 

Figure 160: Circulation Tab –Extend Button

 

Step 2

Click Extend that appear under Circulation Tab at Functional Menu as shown in Figure 160 and you will see Figure 161.

 

Figure 161: Search Patron ID Form

 

Step 3

Select the return type (book or serial) the Patron wants to return, and type the Patron ID. See Figure 162.

 

Figure 162: Filled Search Patron Form

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

                                                                                                                                                                               

                Click ‘Go’ and you will see Figure 163.

 

Please take note that the Patron ID you type exists, and you shall see the following screen.

 

Figure 163: Returned Book Items

 

                As you can see, the list of the borrowed book is shown in the table in Figure 5.

 


Please bear in mind that the table shown above may differ from what you see based on the book(s) currently borrowed by the patron.

 
               

 

 

 

 

 

Step 4

                To return library items, there are two ways to do sop:

·              By clicking the ‘Return’ that appear at the return column of the table.

·              By typing the Item ID (Book Item ID/Serial Item ID) at the textbox, and click ‘Return’.

 

Whichever way you use, it will be deleted from the borrow list.

 

To return other books, you can repeat Step 4.

 

Or to return serials, you can switch to serial by clicking ‘Switch To Serials’.

 

Or you can click ‘Complete’ to end or cancel the patron session.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q11. How To Reserve Library Items For Patron?

 

Figure 164: Officer Functional Menu – Circulation

 

Step 1

Click Circulation at the Functional Menu as shown in Figure 164, and you shall get the below tab as shown in Figure 165.

 

Figure 165: Circulation Tab – Reserve Button

 

Step 2

Click Reserve that appear under Circulation Tab at Functional Menu as shown in Figure 165 and you will see Figure 166.

 

Figure 166: Reserve Search Form

 

Step 3

Select the reserve type (book or serial) the Patron wants to reserve, and type the Patron ID. See Figure 165.

 

Figure 165: Filled Search Patron Form

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

                                                                                                                                                                               

                Click ‘Go’ and you will see Figure 166.

 

Please take note that the Patron ID you type exists, and you shall see the following screen.

 

 

Figure 166: Reserve List

 

As you can see, (in this case), there are currently no book has been reserved (the list is empty).

 

And there are three actions that you can perform here.

·              ‘Reserve’ – To reserve the library items (depends on which reserve type you click on the previous screen).

·              ‘Complete’ – To end or cancel the patron session.

·              ‘Switch To Serial’ – To allow patron switch to borrow book (depends on which reserve type you click on the previous screen. If Serial was selected previously, this button will appear to be ‘Switch To Book’).

               

Step 4

To reserve library items, type the Item ID in the textbox as shown in Figure 167. and click ‘Reserve’.

 

Figure 167: Reserve List – Reserve by Item ID

 

 

 

 

 

Step 5

Click  ‘Reserve’ and you shall see the Item ID (in this case is Book Item ID) has been added to the table.

 

Figure 168: Reserve List – Item Reserved

 

To reserve more books, repeat Step 4.

 

To cancel the reserved books, click ‘Cancel’ that appear at the end of the table (under Reserve column).

 

To reserve Serial, click ‘Switch To Serial’.

 

To end or cancel the patron session, click ‘Complete’.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q12. How To View The Account Transaction History Of A Patron?

 

 

Figure 169: Officer Functional Menu – Circulation

 

Step 1

Click Circulation at the Functional Menu as shown in Figure 169, and you shall get the below tab as shown in Figure 170.

 

Figure 170: Circulation Tab –History Button

 

Step 2

Click History that appear under Circulation Tab at Functional Menu as shown in Figure 170 and you will see Figure 171.

 

Figure 171: History Search Form

 

Step 3

Select the reserve type (book or serial) the Patron wants to reserve, and type the Patron ID. See Figure 172.

 

Figure 172: History Search Form

Please bear in mind that the input shown above and the following ones are just examples. You may type the Patron ID you want

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

 

 

                Click ‘Go’ and you will see Figure 173 if the Patron ID exists.

 

Figure 173: Today Transaction

 

 

 

 

 

 

 


For your information, Transaction History is divided into today transaction and history transaction, by default, today transaction is shown.

 

You can actually perform two things here:

·              To view the Transaction History by clicking ‘View Transaction History’, or

·              To end or cancel the patron session, click ‘Complete’.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q13. How To Add New Book?

 

 

Figure 174: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 174, and you shall get the below tab as shown in Figure 175.

 

Figure 175: Physical Collection Tab – Add

 

Step 2

Click Physical Collection and ‘Add’ that appear under Cataloging Tab at Functional Menu as shown in Figure 175 and you will see the form as shown in Figure 176.

 

Figure 176: Add Book Form

 

As you can see, there are many fields that you may fill up.

 


Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

Step 3

You may type the Title of the book, and the Quantity as shown in the previous figure.

 

Step 4

Click the icon that appear at beside the Quantity textbox as shown in Figure 177 and you will see Figure 178 shown

 

Figure 177:  Quantity Column

 

 

Figure 178: Add Book Item Sub-Form

 

Step 5

                Type the Book Item ID as shown in Figure 179.

 

Figure 179: Filled Add Book Item Sub-Form

 

Step 6

Click ‘Add’ and you shall see the Item ID added on the other side as shown in Figure 180.

 

Figure 180: Add Book Item Sub-Form – Item Added

 

Click ‘Remove’ if you want to remove the Book Item ID from the list by selecting the Item ID first.

 

As you will notice (in this case), after the Book Item ID has been added, the ‘Add’ button turns disabled. This is because the Quantity you typed was 1. In other case, if the Quantity is 3, the ‘Add’ button will only be disabled after you have added 3 Book Item ID.

 

Step 7

Click ‘Ok’ to confirm the addition of the Book Item ID that you have added, and you shall back to the form again.

 

Step 8

Click ‘Add’ and this new book shall be successfully added into the database by returning the following message.

 

 

               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

               

Q14. How To Delete Book?

 

Figure 181: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 181, and you shall get the below tab as shown in Figure 182.

 

Figure 182: Physical Collection Tab – Delete

 

Step 2

Click Physical Collection and ‘Delete’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 182 and you will see the form as shown in Figure 183.

 

Figure 183: Simple Search Book Form

 

Step 3

                Search through simple search:

 

                There are two methods to used in simple search:

                                ·              Search by List All Book

                                ·              Search by Accession No., Author, Call Number, Keyword,

Subject, and Title

               

                Click ‘List All Book’ if you want to select from the list of all books in the library.

 

Or, type in the Search for field and select the criteria you want to search based on the words you typed. See Figure 184.

 

Figure 184: Filled Simple Search Book Form

 

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

Click ‘Search’ and you shall see Figure 185 shown if the book found.

 


Figure 185: Book Found

 

                Click at the title as shown in Figure 185. Figure 186 will be appearing.

 

Figure 186: Book Details

 

Step 4

                Click ‘Delete’ if you want to delete the book and you shall see the following

message if the deletion succeeds.

 

Please bear in mind that the book can only be deleted if the status of all items of the book is Available.

 Q15. How To Add New Book Item?

 

Figure 187: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 187, and you shall get the below tab as shown in Figure 188.

 

Figure 188: Physical Collection Tab –Add Item

 

Step 2

Click Physical Collection and ‘Add Item’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 188 and you will see the form as shown in Figure 189.

 

Figure 189: Search Book Form

 

                As you can see, there are three ways to get to the book you want to add item(s):

                                ·              Search via Simple Search

                                ·              Search by Item ID

                                ·              Search by Book ID

 

Step 3

After you perform any of the search method above, you shall see Figure 4 shown if the book found.

 

Figure 190: Add Book Item Form

 

As you can see (in this example), the returned book is titled How To Be A Good Singer (Part II) and the Book ID is 258.

 

                You can actually perform one thing here:

                                ·              To add the new item of the book

 

You are advised to checkout the Item ID that you have used to avoid adding the same Item ID to the new items.

 

Step 4

                Click ‘Enter Item ID’ and you shall see a window as Figure 191 pop ups.

 

Figure 191: Add Book Item Sub-Form

 

Step 5

                Type 3 Item Ids and add it to the right list by clicking ‘Add’ as shown in Figure

192.

 

Figure 192: Add Book Item Sub-Form – Items Added

 

 

Step 8

                Click ‘Add’ and the Figure 193 will be shown.

 

Figure 193: Add Book Item Sub-Form- Success

 

Step 9

                Click ‘Add’ to add that 3 items into the database.

 

               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q16. How To Delete Book Item?

 

Figure 194: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 194, and you shall get the below tab as shown in Figure 195.

 

Figure 195: Physical Collection Tab – Delete Item

 

Step 2

Click Physical Collection and ‘Delete Item’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 195 and you will see the form as shown in Figure 196.

 

Figure 196: Search Book Form

 

As you can see, there are three ways to get to the book item(s) you want to delete:

§         Search via Simple Search

§         Search by Item ID.

§                   Search by Book ID.

 

Step 3

After you perform any of the search method above, you shall see Figure 197 shown if the book found.

 

Figure 197: Delete Item Form

 

Step 4

                There are two ways to delete Item:

                                ·              Delete Item(s) by group

                                ·              Delete Item one by one

               

Delete Item(s) by group

                If you want to delete the Book Item, click ‘Delete’ (black color font) that

appears at the Delete column and it will be deleted from the list.

 

 

Delete Item one by one

                Type the Item ID at the Textbox and click ‘Delete’ as shown in Figure 198. The

Book Item will be removed.

 

Figure 198: Delete Item Form – Delete by Typing Delete Item ID

 

 

 

Q17. How To Update Book Details?

 

Figure 199: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 199, and you shall get the below tab as shown in Figure 200.

 

Figure 200: Physical Collection Tab –Update Detail

 

Step 2

Click Physical Collection and ‘Update Detail’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 200 and you will see the form as shown in Figure 201.

 

 

Figure 201: Simple Search Book Form

 

Step 3

                Search through simple search:

 

                There are two methods to used in simple search:

                                ·              Search by List All Book

                                ·              Search by Accession No., Author, Call Number, Keyword,

Subject, and Title

               

                Click ‘List All Book’ if you want to select from the list of all books in the library.

 

Or, type in the Search for field and select the criteria you want to search based on the words you typed. See Figure 202.

 

Figure 202: Filled Simple Search Book Form

 

 

 

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

                                                                                                               

 

 

Click ‘Search’ and you shall see Figure 203 shown if the book found.

 


Figure 203: Book Found

 

Click at the title as shown in Figure 203. Figure 204 will be appearing.

 

 

Figure 204: Book Details

 

Step 4

                Type or edit whatever fields you would like to update in this form.

 

Step 5

                To confirm the change(s), click ‘Edit’ and you shall get the following successful

message if the edition succeeds.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q18. How To Edit Book’s Photo?

 

Edit book’s picture only possible when:

                ·              Add new book

                ·              Update book details

 

From the two actions mentioned, you will get to the sample forms shown in Figure 205 and Figure 206 respectively.

 

Figure 205: Add Book Form

 

 

Figure 206: Book Details

 

As you can see, there is a Browse’ button at the end of the Photo field. And under the If you wish to change the photo, you can choose to upload the new photo and it will replace the old one automatically.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q19. How To Add New Serial?

 

Figure 207: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 207, and you shall get the below tab as shown in Figure 208.

 

Figure 208: Serial Tab – Add

 

Step 2

Click Serial and ‘Add’ that appear under Cataloging Tab at Functional Menu as shown in Figure 208 and you will see the form as shown in Figure 209.

 

Figure 209: Add Serial Form

 

As you can see, there are all together 21 fields that you may fill up but only 3 that need to be filled (mandatory); No. Subscription Issue, Initial Subscription Copy (per issue) and First Issue Date.

 

Step 3

So, type (at least the *-marked) the fields as shown in Figure 210.

 

Or click ‘Reset’ to reload a new form

 

                                                                                                               

Figure 210: Filled Add Serial Form

 

 

 

 

 

 


                                                                    

Step 4

Click ‘Add’ and you will see the below if the addition is successful.

 

 

For your information, the system will automatically generate list of issue under the serial subscription, and predict the arrival date of each issue whenever new serial is added into the system.

 

 

 

 

 

 

 

 

 

 

 

 

               

 

 

 

 

 

 

 

 

 

 

Q20. How To Delete Serial?

 

Figure 211: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 211, and you shall get the below tab as shown in Figure 212.

 

 

Figure 212: Serial Tab –Delete

 

Step 2

Click Serial and ‘Delete’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 212 and you will see the form as shown in Figure 213.

 

Figure 213: Simple Search Delete Form

 

Step 3

                Search through simple search:

 

                There are two methods to use in simple search:

                                ·              Search by List All Serial

·              Search by Title, Subject, Keyword, Item ID, ISSN, Call Number,

and Accession No.

               

                Click ‘List All Serial’ if you want to select from the list of all serials in the

library.

 

Or, type in the Search for field and select the criteria you want to search based on the words you typed. See Figure 214.

 

Figure 214: Filled Simple Search Serial Form

 

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

 

Click ‘Search’ and you shall see Figure 215 shown if the serial found.

 


Figure 215: Serial Found

 

                Click at the title as shown in Figure 215. Figure 216 will be appearing.

 

Figure 216: Serial Details

 

Step 4

                Click ‘Delete’ if you want to delete the serial and you shall see the following

message if the deletion succeeds.

 

 

Please bear in mind that the serial can only be deleted if the status of all items of the serial is Available.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q21. How To Update Serial Details?

 

Figure 217: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 217 and you shall get the below tab as shown in Figure 218.

 

Figure 218: Serial Tab –Update Detail

 

Step 2

Click Serial and ‘Update Detail’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 218 and you will see the form as shown in Figure 219.

 

 

Figure 219: Simple Search Serial Form

 

Step 3

                Search through simple search:

 

                There are two methods to used in simple search:

                                ·              Search by List All Serial

·              Search by Title, Subject, Keyword, Item ID, ISSN, Call Number,

and Accession No.

               

                Click ‘List All Serial’ if you want to select from the list of all books in the library.

 

Or, type in the Search for field and select the criteria you want to search based on the words you typed. See Figure 220.

 

Figure 220: Filled Simple Search Serial Form

 

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

 

Click ‘Search’ and you shall see Figure 221 shown if the book found.

 


Figure 221: Serial Found

 

Click at the title as shown in Figure 221. Figure 222 will be appearing.

 

Figure 222: Serial Details Form

 

Step 4

                Change the fields as you like and click ‘Update’. You will see the following

successful message if the updating is succeeds.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q22. How To Check-In Issues of Serials?

 

Figure 223: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 223, and you shall get the below tab as shown in Figure 224.

 

Figure 224: Serial Tab –Add Item

 

Step 2

Click Serial and ‘Add Item’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 224 and you will see the form as shown in Figure 225.

 

 

Figure 225: Simple Search Serial Form

 

Step 3

                Search through simple search:

 

                There are two methods to used in simple search:

                                ·              Search by List All Serial

·              Search by Title, Subject, Keyword, Item ID, ISSN, Call Number,

and Accession No.

               

                Click ‘List All Serial’ if you want to select from the list of all books in the library.

 

Or, type in the Search for field and select the criteria you want to search based on the words you typed. See Figure 226.

 

 

Figure 226: Filled Simple Search Serial Form

 

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

 

Step 4

                Click on the ‘Search’ and you shall see Figure 227 shown.                                                         

 

Figure 227: Check-In Issues Form – Status Active

 

Please take note that the pre-requisite to check –in issue is the Subscription Status

must be Active.

 

Step 5

Figure 228: Check-In Issues Form – Status Active

 

As you can see (in this example), there are three copies that we are supposed to receive for each issue. In the figure above, there are none has been received. Now we have received those three copies and want to check-in as items under Issue No. TE001.

 

Therefore you have to change the received subscription copy, and the not received subscription copy. You can do so by editing the Sub. Recvd and Sub Unrecvd. as shown in Figure 229.

 

Figure 229: Check-In Issues Form – Changed Sub. Rcvd and Sub. Unrecvd

 

 

 

 

 

 


Step 6

                Click ‘Update’ and the changes will be update.

 

Step 7

                To check-in the three items of this issue (TE001), click ‘Edit Issue Item’ that

appear at the last column of the table and you will see a window pops up as

shown in Figure 230.

 

Figure 230: Add Serial Issue Sub-Form

 

Step 8

                Type and click ‘Add’ button to add the three Issue Item IDs as shown in Figure

231.

 

Figure 231: Add Serial Issue Items Sub-Form – Added Serial Item IDs.

 

                To change he Item ID, select the Item ID on the list and click ‘Remove’.

 

                As you can see, the ‘Add’ button will turn disabled after you have added three

Item IDs. This depends on the Sub. Recvd you specified previously.

 

Step 9

                Click ‘Add’ to confirm adding those three items to this issue, and you will notice

that these three items will appear under this table if the addition is successful as

shown in Figure 232.

 

Figure 232: Add Serial Issue Items Sub-Form – Added Serial Items

 

Step 10

                Click ‘Close’ to return to the main window.

                                    

 

 

 

 

 

 

 

 

Q23. How To Add New Photo Album?

 

Figure 233: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 233, and you shall get the below tab as shown in Figure 23434.

 

Figure 234: Photo Tab –Add

 

Step 2

Click Photo and ‘Add’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 234 and you will see the form as shown in Figure 235.

 

Figure 236: Add Photo Form

 

As you can see, there are all together 8 fields that you may fill up. Please refer Figure 237 as an example.

 

Figure 237: Filled Add Photo Form

 

 

 

 

 

 

 


Click ‘Add’ button and you will get Figure 238. Other wise, click ‘Reset’

 

Figure 238: Filled Add Album

 

                Click ‘Add Album’, if you want add more album.

 

 

 

 

 

 

 

 

 

Q24. How To Delete Photo Album?

 

Figure 239: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 239, and you shall get the below tab as shown in Figure 240.

 

Figure 240: Photo Tab –Delete Button

 

Step 2

Click Photo and ‘Delete’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 240 and you will see the form as shown in Figure 241.

 

Figure 241: Delete Photo Form

 

 

 

 

 

 

 

 


Step 3

                Click ‘dustbin’ icon at the Action column for the Album you want to delete. You

will get details about the Album. See Figure 242.

Figure 242: Delete Album Details

 

Step 4

                Click ‘Delete’ button and the Photo Album will be removed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q25. How To Add Item Photo?

 

Figure 243: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 243, and you shall get the below tab as shown in Figure 244.

 

Figure 244: Photo Tab –Add Item Button

 

Step 2

Click Photo and ‘Add Item’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 244 and you will see the form as shown in Figure 245.

 

Figure 245: Add Item Photo Form

 

 

 

 

 

 

 

 


Step 3

Click ‘notebook’ icon at the Action column for the Album you want to add. You

will get the Figure 246.

 

Figure 246: Add Item Album Details

 

Step 4

                Click ‘Upload Photos’ button and pop up upload photo will be appear as shown in

Figure 247.

 

Figure 247: Pop Up Upload Photo

 

 

Step 5

                Click ‘Browse’ to find a source photo you want to add. See Figure 248.

 

Figure 248: Filled Pop Up Upload Photo

 

                Click ‘Upload’ button and you can see the photo will be appear in the album list.

You can see in the Figure 249.

 

Figure 249: Photo Added Success

 

Q26. How To Delete Item Photo?

 

Figure 250: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 250, and you shall get the below tab as shown in Figure 251.

 

Figure 251: Photo Tab –Delete Item Button

 

Step 2

Click Photo and ‘Delete Item’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 251 and you will see the form as shown in Figure 252.

 

Figure 252: Delete Item Photo Form

 

 

 

 

 

 

 

 


Step 3

Click ‘notebook’ icon at the Action column for the Album you want to delete. You will get the Figure 253.

 

 

Figure 253: Delete Item Album Details

 

Step 4

                Click ‘small dustbin’ icon under the photo you want to delete and photo details

will be appear as shown in Figure 254.

 

Figure 254: Delete Photo Details

 

 

Step 5

                Click ‘Delete’ and the photo will be removing from the album. See Figure 255.

 

Figure 255: Delete Item Success

 

               

 

 

 

 

 

Q27. How To Update Detail Photo?

 

Figure 257: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 257, and you shall get the below tab as shown in Figure 258.

 

Figure 258: Photo Tab –Update Detail Button

 

Step 2

Click Photo and ‘Update Detail’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 258 and you will see the form as shown in Figure 259.

 

Figure 259: Update Detail Photo Form

 

 

 

 

 

 

 

 


Step 3

You can see at the column action has two icon. Click icon at the left, you will get Upload Photo.

 

Please refer Q25 (How To Add Item Photo?) and Q26 (How To Delete Item Photo?)

 

                At the right icon, you will get Update Album details. See Figure 260.

 

 

Figure 260: Update Album Details.

 

                Type the word that you want to change and click ‘Update’.

 

Figure 261: Update Album Details Success

 

 

 

               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q28. How To Add Audio/Video?

 

Figure 262: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 262, and you shall get the below tab as shown in Figure 263.

 

Figure 263: Audio/Video Tab – Add

 

Step 2

Click Audio/Video and ‘Add’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 263 and you will see the form as shown in Figure 264.

 

Figure 264: Audio/Video Form

 

You may type the value you want to add. You will get the filled Audio/Video

from as shown in Figure 265.

 

 

Figure 265: Filled Audio/Video Form

 

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

                                                                                                                               

 

Step 3

                Click ‘Add’ button and you will get message success.

 

 

 

 

 

 

 

               

Q29. How To Delete Audio/Video?

 

Figure 266: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 266, and you shall get the below tab as shown in Figure 267.

 

Figure 267: Audio/Video Tab – Delete

 

Step 2

Click Audio/Video and ‘Delete’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 267 and you will see the form as shown in Figure 268.

 

Figure 268: Simple Search Audio/Video Form

 

Step 3

                Search through simple search:

 

                There are two methods to used in simple search:

                                ·              Search by List All A/V

                                ·              Search by Accession No., Artist, Call Number, Keyword,

Subject, and Title

               

                Click ‘List All A/V’ if you want to select from the list of all Audio/video in the

library.

 

Or, type in the Search for field and select the criteria you want to search based on the words you typed. See Figure 269.

 

Figure 269: Filled Simple Search Audio/Video Form

 

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

 

Click ‘Search’ and you shall see Figure 270 shown if the audio/video found.

 


Figure 270: Audio/Video Found

 

                Click at the title as shown in Figure 270. Figure 271 will be appearing.

 

Figure 271: Audio/Video Details

 

Step 4

Click ‘Delete’ if you want to delete the audio/video and you shall see the following message if the deletion succeeds.

 

 

Please bear in mind that the audio/video can only be deleted if the status of all items of the audio/video is Available.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q30. How To Add New Audio/Video Item?

               

 

Figure 272: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 272, and you shall get the below tab as shown in Figure 273.

 

Figure 273: Audio/Video Tab – Add Item

 

Step 2

Click Audio/Video and ‘Add Item’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 273 and you will see the form as shown in Figure 274.

 

Figure 274: Simple Search Audio/Video Form

 

Step 3

                Search through simple search:

 

                There are two methods to used in simple search:

                                ·              Search by List All A/V

                                ·              Search by Accession No., Artist, Call Number, Keyword,

Subject, and Title

               

                Click ‘List All A/V’ if you want to select from the list of all Audio/video in the

library.

 

Or, type in the Search for field and select the criteria you want to search based on the words you typed. See Figure 275.

 

Figure 275: Filled Simple Search Audio/Video Form

 

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

 

Click ‘Search’ and you shall see Figure 276 shown if the audio/video found.

 

Figure 276: Audio/Video Found

 

                Click at the title as shown in Figure 276. Figure 277 will be appearing.

 

Figure 277: Add Audio/Video Item Form

 

 

As you can see (in this example), the audio/video is titled Setanggi Syurga and the A/V ID is 4.

 

                You can actually perform one thing here:

                                ·              To add the new item of the audio/video

 

You are advised to checkout the Item ID that you have used to avoid adding the same Item ID to the new items.

 

Step 4

                Click ‘Enter Item ID’ and you shall see a window as Figure 278 pop ups.

 

Figure 278: Add Audio/Video Item Sub-Form

 

Step 5

                Type 3 Item Ids and add it to the right list by clicking ‘Add’ as shown in Figure

279.

Figure 279: Add Book Item Sub-Form – Items Added

 

Step 8

                Click ‘Add’ and the message success will be shown.

 

Figure 280: Add Book Item Sub-Form- Success

 

Step 9

                Click ‘Add’ to add that 3 items into the database.

 

               

 

 

 

 

 

 

 

 

 

 

 

Q31. How To Delete Audio/Video Item?

               

 

Figure 281: Officer Functional Menu – Cataloging

 

Step 1

Click Cataloging at the Functional Menu as shown in Figure 281 and you shall get the below tab as shown in Figure 282.

 

Figure 282: Audio/Video Tab – Delete Item

 

Step 2

Click Audio/Video and ‘Delete Item’ button that appear under Cataloging Tab at Functional Menu as shown in Figure 283 and you will see the form as shown in Figure 284.

 

Figure 284: Simple Search Audio/Video Form

 

Step 3

                Search through simple search:

 

                There are two methods to used in simple search:

                                ·              Search by List All A/V

                                ·              Search by Accession No., Artist, Call Number, Keyword,

Subject, and Title

               

                Click ‘List All A/V’ if you want to select from the list of all Audio/video in the

library.

 

Or, type in the Search for field and select the criteria you want to search based on the words you typed. See Figure 285.

 

Figure 285: Filled Simple Search Audio/Video Form

 

Please bear in mind that the input shown above and the following ones are just examples. You may type the values you want.

 
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

 

Click ‘Search’ and you shall see Figure 2865 shown if the audio/video found.

 

Figure 286: Audio/Video Found

 

                Click at the title as shown in Figure 286. Figure 287 will be appearing.

 

Figure 287: Delete Audio/Video Item Form

 

Step 4

                There are two ways to delete Item:

                                ·              Delete Item(s) by group

                                ·              Delete Item one by one

               

Delete Item(s) by group

                If you want to delete the Audio/Video Item, click ‘Delete’ (black color font) that

appears at the Delete column and it will be deleted from the list.

 

 

Delete Item one by one

                Type the Item ID at the Textbox and click ‘Delete’ as shown in Figure 288. The

Audio/Video Item will be removed.

 

Figure 288: Delete Item Form – Delete by Typing Delete Item ID

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Q32. How To Update Audio/Video Details?

 

Figure 289: Officer Functional Menu – Cata